Privacy Policy

Effective Date: November 9, 2025 • Last Updated: November 9, 2025

1) Who We Are

AI Magica Online Film Festival (“Festival,” “we,” “our,” or “us”) is a quarterly online film competition celebrating innovative storytelling with artificial intelligence.

Website: https://aimagica.org
Contact: [email protected]

2) Scope

This policy explains how we collect, use, and share personal data when you visit our website, subscribe to our newsletter, submit a film, or interact with Festival activities hosted on our site or trusted partners’ platforms. There is no user registration on the site; newsletter subscriptions are handled by our email service provider.

3) What We Collect

Contact information (name, email; optional phone or social handles you provide)
Newsletter data (email & preferences)
Submission data (film title, synopsis, credits/bios, stills/posters, links, and—if requested—proof of AI tool usage)
Transaction metadata (fee amount, currency, timestamps) from entry/payment platforms. We do not store full payment card numbers on our servers.
Participation records (official selections, awards, showcase inclusion)
Communications (emails, support requests, surveys)
Technical data (IP, device/browser details, pages visited, and cookie/analytics events for performance, security, and basic usage insights)

4) Sources

We collect data directly from you, from services you choose to use with us (e.g., entry/payment platforms), and automatically via our website (cookies/analytics).

5) How We Use Your Data

Operate the Festival and process submissions
Run judging, awards, and online showcases
Communicate about deadlines, selections, laurels, and opportunities
Send newsletters (opt-in; unsubscribe anytime)
Improve programming and user experience (aggregated analytics)
Security, fraud prevention, and site performance

We use an email service provider to manage subscriptions. When you subscribe, your email and preferences are processed under that provider’s terms. You can unsubscribe anytime via the link in each email or by contacting us at [email protected].

7) Cookies & Analytics

We use essential cookies and privacy-respecting analytics to keep the site secure and performant. You may disable non-essential cookies in your browser; essential cookies may be required for basic operation.

8) Third-Party Services

Depending on your activity, your information may be processed by: our email service provider (newsletter), Cloudflare (security/CDN), Vercel (hosting), and entry/payment platforms such as FilmFreeway, Eventbrite, Stripe, or PayPal. Your use of those services is governed by their own terms and privacy policies.

9) Data Retention

Submission and award records are kept as part of our official archive. Newsletter data is kept until you unsubscribe or request deletion. Other records are retained only as long as needed for operations, legal, accounting, or security purposes.

10) Security

We use reasonable administrative, technical, and organizational measures (e.g., HTTPS, CDN/WAF, access controls). No method is 100% secure; please submit only what you’re comfortable sharing.

11) International Transfers

Our services and vendors may operate globally. Where required, we implement appropriate safeguards for international transfers.

12) Your Rights

Depending on your location, you may have rights to access, correct, delete, or restrict certain processing, and to withdraw consent (for newsletters). Request this at [email protected]. We will verify and respond as required by law.

13) Children’s Privacy

Our programs target general audiences. We do not knowingly collect personal data from children under 16 without appropriate consent.

14) Do Not Track

We do not respond to “Do Not Track” signals at this time.

15) Changes

We may update this policy periodically. Material changes will be posted at /privacy with a new “Last Updated” date.

16) Contact

Questions or requests: [email protected]